Still running your PCO fleet on spreadsheets? There's a simpler way.

FleetFlow puts your bookings, compliance alerts and per-vehicle profit in one simple dashboard — built for independent car rental, PCO and private-hire operators.

Start your free trial

The spreadsheet juggle is costing you time and cars

When bookings live in one sheet, MOT and insurance dates in another, and finances somewhere else, something eventually slips. A missed tax or insurance renewal puts a car off the road, and off-road cars stop earning. Every hour spent chasing that admin is an hour you're not spending growing the fleet.

One dashboard for the whole fleet

FleetFlow consolidates bookings, vehicles, compliance, finance and reporting into a single dashboard, so you can see your entire operation at a glance and keep every car on the road and earning. It's a cloud-hosted web app — nothing to install, and it works on desktop, tablet or your phone browser.

Real-time alerts for MOT, tax and insurance renewals so a car never quietly goes off-road
Per-vehicle profit tracking so you know exactly which cars make you money
Bookings, driver records, documents and finances in one place instead of five spreadsheets
Access from any device, no installation, no IT setup

How it works

Register and start a 7-day free trial — no card needed, up to 2 vehicles. Add your vehicles, drivers and renewal dates, and the dashboard starts flagging what's due and tracking what each car earns. When you're ready, pick a flat monthly plan: Core at £99/month for up to 8 vehicles, Professional at £149/month for up to 18, or Fleet at £229/month for unlimited vehicles. There are no setup fees and you can cancel anytime.

Why FleetFlow

FleetFlow is purpose-built for independent operators running 2 to 18+ vehicles — not a stripped-back version of a complex enterprise system. That means simple, transparent pricing with no hidden fees, real-time compliance alerts designed for PCO and private-hire work, and a dashboard you can actually run your day from. A dedicated Specialist PCO plan (£299/month, unlimited vehicles) exists for operators who want it, but the core promise is the same at every tier: keep your fleet on the road and profitable.

Frequently asked questions

Will it actually save me time versus my spreadsheet?

Yes — instead of updating and cross-checking several sheets, everything lives in one dashboard, and renewal alerts surface automatically so you're not manually tracking dates at all.

Is it worth the monthly cost for a small fleet?

One car sitting off-road for a missed renewal usually costs more than the monthly fee. Core is £99/month for up to 8 vehicles with no setup fees, and the 7-day free trial lets you judge the value before you pay anything.

How hard is it to migrate my data in?

You start on the free trial with up to 2 vehicles and add your details as you go — no card, no installation, and you can build it up at your own pace before committing to a plan.

See it for yourself — free for 7 days

Try FleetFlow with your own vehicles and renewal dates. No card, no setup fees, cancel anytime. See how much simpler running the fleet gets when it's all in one place.

Start your free trial