Custom Fleet Software Pricing — Transparent Bands, Not a Mystery Quote
We tell you how custom fleet software is priced before you pick up the phone — the model, the stages, and what shapes the number.
"Request a quote" tells you nothing — and you know it
When every custom software firm hides behind a contact form, you can't tell a £2k fix from a six-figure rebuild until you've sat through three sales calls. For a fleet operator running 1–50 vehicles on van hire or private-hire, that's wasted weeks you don't have. You deserve to know how the number is built before you commit a minute.
How NovaStacks prices custom fleet software
We use one clear commercial model instead of a black box. You pay a deposit to start the build, we build the software around how your fleet actually runs, and once it's live you pay a monthly fee to run, maintain and keep improving it. Custom projects with us typically sit from around £2,000+, and the exact figure depends on scope — not on how hard we think we can push you.
- Deposit to build: a defined upfront stage so work starts, with scope agreed before anyone commits
- Monthly run-and-support: a predictable ongoing fee that keeps the software secure, stable and improving
- No per-seat trap: you own custom software instead of renting generic tools by the head
- Scope-driven pricing: the number moves with what you actually need — bookings, compliance, tracking — not with a sales target
How it works
Book a short scoping call so we understand your fleet, your admin bottlenecks and where spreadsheets are costing you visibility. We map the build and give you a clear picture of the deposit and the monthly run-and-support figure before you decide. You approve, we build FleetFlow-grade software shaped around your operation, and we run it on the same engineering that powers our own live products.
Why NovaStacks — we build it and we run it
We don't just talk about software — we operate 10+ of our own live SaaS products on the exact same engineering, including FleetFlowApp, our fleet and vehicle-rental management platform. That means the patterns behind your compliance management, real-time vehicle visibility and audit trails are proven in production, not sketched on a proposal. And because we're upfront about our model — deposit to build, monthly to run — you get pricing honesty from a UK team that has skin in the game.
Frequently asked questions
Why don't you just publish one fixed price?
Because custom fleet software genuinely varies with scope — a small van-hire operator needs less than a 50-vehicle PCO fleet. We're transparent about the model and the starting point (from around £2,000+) so you can qualify yourself before we ever speak.
What does the monthly fee actually cover?
Running, maintaining and improving your software after launch — keeping it secure and stable, fixing issues, and rolling out improvements as your fleet grows. It replaces the scattered spreadsheets and per-seat SaaS you'd otherwise stitch together.
Do I own the software or am I renting it?
You get custom software built around your business rather than a generic per-seat tool you'll never own. The monthly fee is for running and supporting it — not for permission to keep using something that isn't yours.
See the real number for your fleet
No forms that lead nowhere, no mystery quote. Book a scoping call and we'll walk you through the deposit-to-build and monthly run-and-support figures for a system shaped around your 1–50 vehicle operation — and show you the same platform we run ourselves.
Book a FleetFlow scoping call
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