Stop running your guarding firm on spreadsheets, WhatsApp and paper logs
GuardFlow is one purpose-built, UK-hosted system of record for scheduling, patrols, SIA and right-to-work compliance, and PAYE payroll — every feature included on every plan, live within a day.
The problem: your operation lives in ten places at once
Your rota is in a spreadsheet, your officers are on WhatsApp, and your patrol proof sits in paper log books with no audit trail. When a shift gets missed you find out from the client, not before — and every payroll run means re-keying hours by hand, hoping nobody's SIA licence has quietly expired. It's admin-heavy, error-prone and a compliance risk waiting to surface.
The fix: one purpose-built UK system instead of ten tools
GuardFlow replaces the spreadsheets, group chats and paper logs with a single live view of who's on site, which patrols are done and what's happened across every client and site. It's built specifically for UK guarding firms — not generic field-service software bent to fit — so the workflows already match how you actually run shifts, checkpoints and compliance.
- One live command view of shifts, patrols and officer locations across all sites
- SIA, right-to-work and DBS tracking with expiry alerts at 30/14/7/0 days, so nothing lapses
- Drag-and-drop rota with geofenced clock-in, timesheets and PAYE payroll that exports HMRC FPS XML, BACS, Sage and Xero
- NFC and QR checkpoint patrols plus photo-evidenced incident reporting, all from the officer mobile app
- Every feature included on every plan — no per-seat surprises, no paywalled extras, UK data residency
How it works
Book a 20-minute demo and we'll show GuardFlow mapped to your sites and team. Our managed setup process configures your officers, sites, rotas and compliance records for you, so you're not migrating spreadsheets alone — most firms are live within a day. Your officers download the iOS or Android app to start patrols, scan checkpoints and report incidents, while you get one real-time view and payroll-ready hours.
Why GuardFlow
GuardFlow is purpose-built for UK security companies of all sizes, from your first hire to multi-site contracts at scale. Everything is UK-hosted with UK data residency and SIA/GDPR compliance built in, and pricing is transparent and all-inclusive — every feature on every plan rather than the per-seat, paywalled model of generic tools. As a young platform we're still building our public case studies, so the proof we offer is concrete: a live demo mapped to your own sites, a managed setup that gets you running within a day, and a system where scheduling, patrols, compliance and payroll genuinely sit in one place.
Frequently asked questions
We already use generic scheduling or field-service software — is this really better?
GuardFlow is built for guarding specifically, so SIA and right-to-work compliance, NFC patrol checkpoints, incident escalation and UK PAYE payroll are core features, not bolt-ons you configure yourself. You get the security workflows out of the box instead of forcing a generic tool to fit.
Is our data secure and UK-compliant?
Yes. GuardFlow uses UK data residency and is built to be SIA and GDPR ready, with a full audit trail replacing paper logs and untraceable WhatsApp messages.
Will our officers actually use the mobile app?
The officer app (iOS and Android) does the few things officers need simply — clock in with geofenced GPS, scan checkpoints, and report incidents with photos — so adoption is straightforward, and our managed setup gets everyone onboarded.
See it running on your own sites
Book a 20-minute demo and we'll show GuardFlow configured to your sites, rotas and compliance needs — then get you live within a day. Book now for tailored pricing built around your team size.
Book a 20-minute demo
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